Protecting the privacy and confidentiality of personal information is an important aspect of the way the BGC Airdrie Club conducts its business. Collecting, using, and disclosing personal information in an appropriate, responsible, and ethical manner is fundamental to BGC Airdrie Club’s daily operations.

The BGC Airdrie Club strives to protect and respect personal information of its customers, employees, business partners, and so on in accordance with all applicable regional and federal laws. Each staff member of the BGC Airdrie Club must abide by this organization’s procedures and practices when handling personal information.

Policy Statements:

1. The BGC Airdrie Club assumes full accountability for the personal information within its possession and control. This organization has appointed the Executive Director as custodian of all privacy matters and legal compliance with privacy laws.
2. The BGC Airdrie Club obtains personal information directly from the individual to which the information belongs. Individuals are entitled to know how the BGC Airdrie Club uses personal information and this organization will limit the use of any personal information collected only to what is needed for those stated purposes. The BGC Airdrie Club will obtain individual consent if personal information is to be used for any other purpose. The BC Airdrie Club will not use that information without the consent of the individual except in situations that are permitted by Alberta’s Person Information Protection Act.
3. Under no circumstances will the BGC Airdrie Club sell, distribute, or otherwise disclose personal information or contact lists to third parties. However, limited disclosure may be required as part of the BGC Airdrie Club fulfilling its stated business duties and day-to-day operations. This may include consultants, suppliers, or business partners of the BGC Airdrie Club, but only with the understanding that these parties obey and abide by this Privacy Policy, to the extent necessary of fulfilling their own business duties and day-to-day operations.
4. The BGC Airdrie Club will retain personal information only for the duration it is needed for conducting business. Once personal information is no longer required, it will be destroyed in a safe and secure manner. However, certain laws may require that certain personal information be kept for a specified amount of time. Where this is the case, the law will supersede this policy.
5. The BGC Airdrie Club vows to protect personal information with the appropriate security measures, physical safeguards, and electronic precautions. The BGC Airdrie Club will maintains personal information through a combination of paper and electronic files. Where required by law or disaster recovery/business continuity policies, older records may be stored in a secure, offsite location.

Access to personal information will be authorized only for the employees and other agents of the BGC Airdrie Club who require the information to perform their job duties, and to those otherwise authorized by law.

The BGC Airdrie Club’s computer and network systems are secured by complex passwords. Only authorized individuals may access secure systems and databases. Active files are kept in locked filing cabinets.

Routers and servers connected to the Internet are protected by a firewall, and are further protected by virus attacks or “snooping” by sufficient software solutions. Personal information is not transferred to volunteers, summer students, interns, or other non-paid staff by e-mail or any other electronic format.

6. The BGC Airdrie Club Web site will adhere to our privacy policy and the disclose of our personal information practices. Individuals inputting data into the Web site will be notified of Personally identifiable information about the individual that is collected from the Web site or through affiliate sites.

Information about the organization collecting the data.

– How the data will be used.

– With whom the data may or may not be disclosed.

– What options are available to the individual regarding the collection, use, and disclosure of personal information?

– The information technology security procedures in place that protect against the destruction, loss, theft, alteration, or misuse of personal information under the BGC Airdrie Club’s possession and control.

– How the individual may access and correct any inaccuracies in their personal information.

– The BGC Airdrie Club may share compiled demographic information with its business partners and/or advertisers, but no personal information that can identify any individual person shall be disclosed.

– This Web site may contain links to other sites, but the BGC Airdrie Club is not responsible for the privacy practices of other organizations’ sites.

– While IP addresses will be logged in order to administer the site, track visitor movement, and gather demographic information, these IP addresses will not be linked to any personally identifiable information.

Any registration or order form asking site visitors to enter personal or financial information will be protected by SSL encryption.

Site visitors are given the choice to opt out of having their personal information used at the point where the information is gathered.

7. In most instances, the BGC Airdrie Club will grant individuals access to their personal information upon presentation of a written request and satisfactory identification. If an individual finds errors of fact with his/her personal information, please notify the BGC Airdrie Club as soon as possible to make the appropriate corrections. Should the BGC Airdrie Club deny an individual’s request for access to his/her personal information, The BGC Airdrie Club will advise in writing of the reason for such a refusal. The individual may then challenge the decision.

The BGC Airdrie Club is under obligation by law to disclose personal information in order to adhere to the requirements of an investigation of the contravention of a regional or federal, under the purview of the appropriate authorities.

An emergency exists that threatens an individual’s life, health, or personal security.

The personal information is for in-house statistical study or research.

The personal information is already publicly available.

Disclosure is required to investigate a breach of contract.